SHARED Workspaces Terms & Conditions

Effective April 2025

Last update: March 2025

Welcome to SHARED!

These Terms of Use (“Terms”) apply to your (“you” or “your”) use of our website and mobile application and communication platforms (the “Service”). By using the Service, you agree that these terms will become a legally binding agreement between you and the Entity identified in these Terms (“SHARED workspaces and affiliate companies”).

At SHARED, we like to share our past, share our present, creats a shared future as well as putting you and ‘F’n workspace. We also like to Make Complex Things Simple! You’ll find simple explanations of our Terms in these boxes, but keep in mind only the Terms outside these boxes are legally binding.

1. Overview

Shared Workspaces provides an online platform, accessible through our website at www.shared.nz (the “Site”) or via mobile application (the “App”), that connects (a) the administrators, operators and other providers of our office spaces (“operators”); and (b) individuals or business (each, a “member”), users seeking to rent or otherwise use office, meeting, event or desk space (collectively the “Service”). The platform allows operators to advertise available service space (“Space”) by creating and posting listings for such space on the site (“Listings”), and members to search for and enter into agreements to occupy the available space directly with the operator (a “Licence to occupy Agreement”).

2. Information About Us

The Service is operated by or on behalf of Shared Workspaces Ltd as Shared Workspaces (“Shared Workspaces”, “we”, “us” and “our”). We are a limited company registered in New Zealand. Our registered company number 7365797 is and our New Zealand business Number is 9429047363908. The registered office is at 65 Chapel Street, Tauranga, Bay of Plenty, New Zealand, 3110

a. White Label Version

SHARED Workspaces application and services may use a white labelled application from PONT Technologies limited (supplier), based in 23a Sandy Lane, Church Crookham, Fleet, ENgland GU52 8LA. These Terms and Conditions and The same standards, responsibilities, and user protections govern this white-label versions as those that govern the PONT app. These apply to users of the Shared Workspaces application and can be found at https://pont.work/terms

b. Compliance with Local Laws

To ensure the utmost integrity and legal compliance of our services, Shared Workspaces strictly adheres to the relevant laws and regulations of its registered country, This includes, but is not limited to, the General Data Protection Regulation (GDPR) for data protection and privacy, as well as consumer rights and digital services regulations. SHARED and its suppliers and partners commit to regular reviews and updates of these Terms and Conditions to align with any changes in the legal landscape, ensuring parties and its users operate within the bounds of current legal standards.

3. Your Personal Information

Please see our Privacy Policy atwww.shared.nz/privacypolicy to understand how we collect, use, and share information related to you.

4. Terms and Conditions That Apply to Our Relationship with You

These “Terms and Conditions” govern the relationship between SHARED Workspaces, its users, members and Clients (collectively referred to as “you”). The relationship is governed by the licence to occupy or Space Agreement entered into by the relevant Client and space that is being provided for the use it is being provided for. Desk, office, meeting, event space etc. . Your use of the Service is subject to these Terms and Conditions, and by using the Service, you agree to be bound by them.

These Terms and Conditions contain the only terms and conditions that apply to our relationship with you. We intend to rely on these Terms and Conditions as setting out the written terms of our agreement with you to provide the Service. Unless we expressly agree with you otherwise, any standard terms you might use will not apply to our relationship

We reserve the right to change these Terms and Conditions from time to time, and we encourage you to revisit www.shared.nz/terms for any updates or changes. Changes will take effect on the date published on the Site.

Any changes will take effect on the date that we publish the new Terms and Conditions on the Site. Changes will usually occur because of new features being added to the Service, changes in the law or where we need to clarify our position on something. They will not affect any existing relationships between SHARED and you, but will affect any new users/ members that subscribe to our Service, or any Listings posted or Space Agreements entered into after the changes take effect. Normally, we will give you some warning before the new terms become effective; however, sometimes changes will need to be made immediately, and if this happens, we will not give you any notice.

We may, at our discretion, offer incentives to Clients to use the Service. If and when we do, such incentives may be subject to additional terms and conditions.

5. Creating an Account

You do not need to register to browse the Site. However, to use certain features, such as booking a service, contacting other members, and sharing information, you must register and create a member account (an “Account”).

Eligibility Criteria

You must be at least 18 years of age.
You must be authorized by your company to book or use the space or express interest in any Space.

You are responsible for ensuring you satisfy all of the minimum eligibility criteria set out above before registering with us. By doing so, you confirm that you meet all of the minimum eligibility criteria.

Registration Responsibilities

You must provide accurate, complete, and up-to-date contact information. SHARED Workspaces reserves the right to suspend or terminate your Account if any information provided is inaccurate.

To register, you must provide us with accurate, complete and up-to-date contact information, including name, email address and any other relevant information we may require for registration purposes.

You are responsible for the information you provide to us. You must promptly update your Account information online in the event of any changes to this information. SHARED reserves the right to suspend or terminate your Account and your access to the Service if any information provided proves not to be accurate or current.

If you are registering as an organisation rather than in your personal capacity, you must have the necessary authority, power and right fully to bind the legal entity or organisation on whose behalf you wish to be granted access to the Service. If you are not authorised to bind that legal entity or organisation, you must not attempt to register. By registering, you represent and warrant to us that you are duly authorised.

When you register for an Account with us, you will be asked to create a username and password. You must keep your password confidential at all times and use it only to access and use your Account and not for any other purpose. You are the only authorised user of your Account and, accordingly, you must not disclose your password to anyone else. You should contact us immediately upon discovering any unauthorised use of your Account or error in the operation of your password. You will be responsible for all activity that occurs on your Account. Any breach of these Terms and Conditions and any use of your Account by anyone to whom you disclose your password will be treated as if the breach or use had been carried out by you and will not relieve you of your obligations to us. We reserve the right to require you to alter or replace your passwords at any time at our sole discretion.

Signing up with a managed email address. If you sign up for the Service using an email address associated with your employer or another organization (“Admin Entity”),

(i) you represent and warrant that you have the authority to bind the Admin Entity to these Terms;

(ii) your use of the Service will bind your employer or the organization to these Terms; and

(iii) “you” and “your” in these Terms will refer to both you and the Admin Entity. The SHARED account you create using an email address associated with an Admin Entity will be an “Administered Account”.

If you’ve signed up for the Service using an Administered Account, at the Admin Entity’s request, SHARED may:

share your email address, name and account information with your Admin Entity; and
transfer control of the Administered Account to the Admin Entity.

If your Administered Account is transferred, the Admin Entity’s admin will be able to access, transfer and control your Administered Account and all content and designs associated with it, as well as:

make changes to the Administered Account and billing settings and privacy preferences;
make changes to the folder permissions; and
delete the Administered Account.

If your Admin Entity has requested control of your Administered Account, SHARED will provide you with notice and the opportunity to transfer your content to another account (subject to you providing us with a valid email address) before the Administered Account is transferred to your Admin Entity.

Companies or organizations may choose to bring everyone that uses SHARED with an email address they manage onto one centrally-managed and administered account.

6. Enquiries and Viewings

Your direct relationship with SHARED Workspaces is key. While we try to ensure that the availability shown, the accuracy of Listings is correct and the information presented is correct, We encourage you to use our service’s features to make enquiries or arrange Viewings, and confirm information.

We are committed to providing a reliable platform where available spaces are listed . However, the responsibility for verifying the information and suitability of a space rests with you, the client. Our role is to support and assist in this process, making it as smooth and straightforward as possible. Together, we aim to help you find a space that aligns with your needs, without the process feeling daunting or overwhelming.

7. Entering into a Space Agreement

SHARED will advise the member and client interested in their workspace. SHARED is responsible for confirming a Client’s suitability before entering into a use agreement and the client or user of the system acknowledges that they are liable and are responsible for any bookings or information is accurate, true and they have the authority and right to provide such information and use rights.

8. Feedback and reviews

You agree to provide such feedback, rankings and reviews as SHARED may reasonably request in respect of any Space Agreement and/or use.

You must ensure that any feedback you provide conforms with these Terms and Conditions, including ensuring that it does not contain any Prohibited Content (as defined below).

9. Your Right to Use the Service

Acceptable use policy

Your use of the Service, your User Content, and your information, must comply with SHARED’s Acceptable Use Policy. If you fail to comply with any provision of SHARED may delete the violating User Content and/or Designs or suspend or terminate your account with immediate effect.

Anti-discrimination.

SHARED does not support and will not tolerate its Service being used to discriminate against others, especially when based on race, religion, sex, sexual orientation, age, disability, ancestry or national origin. You are not permitted to use the Service in a manner which would or would likely incite, promote or support such discrimination and you must not use the Service to incite or promote hostility or violence.

We believe in Being a Force for Good in the world and that means we don’t tolerate SHARED being used in inappropriate ways.

You agree not to use your account to:

Interfere with or disrupt the provision of the Service.
Further any criminal or fraudulent activity or to impersonate another person.
Breach the rights of any person.(including, but not limited to, rights of privacy and intellectual property rights); or
otherwise in breach of any acceptable use guidelines that we may issue occasionally.
Produce or conduct any unlawful activity.

Except to the extent expressly set out in these Terms and Conditions, you are not allowed to:

download and store any content made available through the Service on a server or other storage device or create an electronic database by systematically downloading and storing all of the content of the Service;
remove or change any content of the Service or attempt to circumvent security or interfere with the proper working of the Service or the servers on which it is hosted; or
create links to the Service from any other website, without our prior written consent, although you may link from a website that is operated by you provided the link is not misleading or deceptive and fairly indicates its destination, you do not imply that we endorse you, your website, or any products or services you offer, you link to (and do not frame or replicate) the home page of the Service, and the linked website does not contain any content that is unlawful, threatening, abusive, defamatory, pornographic, obscene, vulgar, indecent, offensive or which infringes on the intellectual property rights or other rights of any third party.
You must only use the Service and anything available from the Service for lawful purposes (complying with all applicable laws and regulations), in a responsible manner, and not in a way that might damage our name or reputation or that of any of our affiliates.

Subject to your compliance with these Terms, you are granted a non-exclusive, limited, non-transferable, freely revocable license to access and use the Service for business or personal use.

SHARED reserves all rights not expressly granted under these Terms. Each person must have a unique account and you are responsible for any activity conducted on your account. You may not allow any other party to access or use the Service with your unique username, password, or other security code.

10. Acceptable use policy

Acceptable Use Policy. Your use of the Service, your User Content, and your information, must comply with SHARED’s Acceptable Use Policy. If you fail to comply with any provision of SHARED may delete the violating User Content and/or Designs or suspend or terminate your account with immediate effect.

10. Anti-discrimination.

We believe in Being a Force for Good in the world and that means we don’t tolerate SHARED being used in inappropriate ways.

10. Intellectual Property Rights

All intellectual property rights in the Service and any content made available through the Service are owned by SHARED workspaces and its licensors. We give you permission to use these materials and content for the sole purpose of using the Service following these Terms and Conditions. Your right to use the Service is personal to you and cannot be transferred.

Your right to use the Service does not stop us from giving other people the right to use the Service.

Except as expressly set out here, nothing in these Terms and Conditions gives you any rights in respect of any intellectual property owned by us or our licensors and you acknowledge that you do not acquire any ownership rights by downloading content from the Service. In the event you print off, copy or store pages from the Service (only as permitted by these Terms and Conditions), you must ensure that any copyright, trade mark or other intellectual property right notices contained in the original content are reproduced.

11. User Content

You confirm that any User Content you upload will not contain Prohibited Content. By uploading User Content, you grant us a perpetual, irrevocable, non-exclusive license to use, reproduce, and display such content for marketing purposes.

You agree that, by uploading any User Content, you grant us and our affiliates a perpetual, irrevocable, worldwide, non-exclusive, royalty-free and fully sub-licensable right and licence to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform and display such User Content (in whole or part) and/or to incorporate it in other works in any form, media or technology, for marketing purposes, and you waive any moral rights you may have in, or to be identified as the author, of such User Content.

You must ensure that you have all the relevant rights to grant us the licence in paragraph X for any content owned by a third party that you include in your User Content and that your User Content will not otherwise infringe any other party’s rights.

Our right to use your User Content does not in any way affect your privacy rights.

a. Sharing of Information Policy

Public Sharing: Information you share can be seen and used by others.
User Controls: We provide settings to manage visibility but cannot control further sharing.
Privacy Protection: We do not share your email address, physical address, or phone number.

We do not claim ownership of any User Content that you upload to our Service, and ownership will remain with you and any third party whose content you include in your User Content.

Whilst we do not pre-screen User Content, we reserve the right, in our sole discretion, to monitor and delete, edit or modify any User Content submitted by you and/or to close any topic, page, group or remove any Listing at any time without notice to you.

12. Confidentiality

Both parties must not disclose any confidential information concerning the business or affairs of the other party, except as required by law.

13. Service Suspension and Termination

Shared Workspaces may terminate these Terms or suspend your use of the Service if you breach these Terms. You may also terminate your Account at any time by emailing us at hello@shared.nz.

14. Our Liability

Nothing in these Terms shall limit our liability for death or personal injury caused by negligence. In no event shall Shared Workspaces be liable for indirect or consequential losses.

Whilst we try to make sure that all information provided through the Service (other than any User Content) is correct, it is not intended to amount to authority or advice on which reliance should be placed. You should check with us or the relevant information source before acting on any such information. In addition, as we do not own or produce any User Content or other third party content made available on our Service, we cannot be responsible for it in any way. You agree that your use of any content made available to you on the Service is on an ‘as is’ and ‘as available’ basis and at your sole risk.

Except to the extent provided expressly herein, we make or give no representation or warranty as to the accuracy, completeness, currency, correctness, reliability, integrity, quality, fitness for purpose or originality of any content of the Service and, to the fullest extent permitted by law, all implied warranties, conditions or other terms of any kind are hereby excluded and we accept no liability for any loss or damage of any kind incurred as a result of you or anyone else using the Service or relying on any of its content.

We cannot and do not guarantee that any content of the Service will be free from viruses and/or other code that may have contaminating or destructive elements. It is your responsibility to implement appropriate IT security safeguards (including anti-virus and other security checks) to satisfy your particular requirements as to the safety and reliability of content.

14. Complaints, Notice and Takedown Policy

Complaints about any User Content should be sent to hello@shared.nz. We will respond within a reasonable period based on the nature of the complaint.

15. External Links

The Service may include links to external sites. We are not responsible for the content of these sites.

16. Changes to the Service

We may change and improve the Service over time. Your continued use of the Service will indicate acceptance of any changes.

17. General

You may not transfer your rights or obligations under these Terms. Notices must be in writing to the address provided at the end of these Terms. These Terms are governed by English law.

18. Contacting SHARED Workspaces

For questions about these Terms, please email hello@shared.nz or write to SHARED Limited, 65 Chapel Street, Tauranga, Bay of Plenty, New Zealand, 3110